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21 KiB
21 KiB
| 1 | Setting up this lettings log | Property information | Tenancy information | Household characteristics | Household needs | Household situation | Income, benefits and outgoings | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 2 | Question | Which organisation owns this property? | Which organisation manages this letting? | What is the CORE username of the account this letting log should be assigned to? | What is the needs type? | What is the letting type? | Is this letting a renewal? | What is the tenancy start date? - day DD | What is the tenancy start date? - month MM | What is the tenancy start date? - year YY | Is this a London Affordable Rent letting? | Which type of Intermediate Rent is this letting? | Which 'Other' type of Intermediate Rent is this letting? | What is the tenant code? | What is the property reference? | What management group does this letting belong to? | What scheme does this letting belong to? | Which location is this letting for? | If known, provide this property’s UPRN | Address Line 1 | Address Line 2 | Town or city | County | Part 1 of the property's postcode | Part 2 of the property's postcode | What is the property's local authority? | What type was the property most recently let as? | What is the reason for the property being vacant? | How many times was the property offered between becoming vacant and this letting? | What type of unit is the property? | Which type of building is the property? | Is the property built or adapted to wheelchair-user standards? | How many bedrooms does the property have? | What is the void date? - day DD | What is the void date? - month MM | What is the void date? - year YYYY | What date were any major repairs completed on? - day DD | What date were any major repairs completed on? - month MM | What date were any major repairs completed on? - year YY | Is this a joint tenancy? | Is this a starter tenancy? | What is the type of tenancy? | If 'Other', what is the type of tenancy? | What is the length of the fixed-term tenancy to the nearest year? | Is this letting in sheltered accommodation? | Has the tenant seen the MHCLG privacy notice? | What is the lead tenant’s age? | Which of these best describes the lead tenant’s gender identity? | Which of these best describes the lead tenant's ethnic background? | What is the lead tenant’s nationality? | Which of these best describes the lead tenant’s working situation? | What is person 2's relationship to the lead tenant? | What is person 2's age? | Which of these best describes person 2's gender identity? | Which of these best describes person 2's working situation? | What is person 3's relationship to the lead tenant? | What is person 3's age? | Which of these best describes person 3's gender identity? | Which of these best describes person 3's working situation? | What is person 4's relationship to the lead tenant? | What is person 4's age? | Which of these best describes person 4's gender identity? | Which of these best describes person 4's working situation? | What is person 5's relationship to the lead tenant? | What is person 5's age? | Which of these best describes person 5's gender identity? | Which of these best describes person 5's working situation? | What is person 6's relationship to the lead tenant? | What is person 6's age? | Which of these best describes person 6's gender identity? | Which of these best describes person 6's working situation? | What is person 7's relationship to the lead tenant? | What is person 7's age? | Which of these best describes person 7's gender identity? | Which of these best describes person 7's working situation? | What is person 8's relationship to the lead tenant? | What is person 8's age? | Which of these best describes person 8's gender identity? | Which of these best describes person 8's working situation? | Does anybody in the household have links to the UK armed forces? | Is this person still serving in the UK armed forces? | Was this person seriously injured or ill as a result of serving in the UK armed forces? | Is anybody in the household pregnant? | Disabled access needs a) Fully wheelchair-accessible housing | Disabled access needs b) Wheelchair access to essential rooms | Disabled access needs c) Level access housing | Disabled access needs f) Other disabled access needs | Disabled access needs g) No disabled access needs | Disabled access needs h) Don’t know | Does anybody in the household have a physical or mental health condition (or other illness) expected to last 12 months or more? | Does this person's condition affect their dexterity? | Does this person's condition affect their learning or understanding or concentrating? | Does this person's condition affect their hearing? | Does this person's condition affect their memory? | Does this person's condition affect their mental health? | Does this person's condition affect their mobility? | Does this person's condition affect them socially or behaviourally? | Does this person's condition affect their stamina or breathing or fatigue? | Does this person's condition affect their vision? | Does this person's condition affect them in another way? | How long has the household continuously lived in the local authority area of the new letting? | How long has the household been on the local authority waiting list for the new letting? | What is the tenant’s main reason for the household leaving their last settled home? | If 'Other', what was the main reason for leaving their last settled home? | Where was the household immediately before this letting? | Did the household experience homelessness immediately before this letting? | Do you know the postcode of the household's last settled home? | Part 1 of postcode of last settled home | Part 2 of postcode of last settled home | What is the local authority of the household's last settled home? | Was the household given 'reasonable preference' by the local authority? | Reasonable preference reason They were homeless or about to lose their home (within 56 days) | Reasonable preference reason They were living in unsanitary, overcrowded or unsatisfactory housing | Reasonable preference reason They needed to move due to medical and welfare reasons (including disability) | Reasonable preference reason They needed to move to avoid hardship to themselves or others | Reasonable preference reason Don't know | Was the letting made under Choice-Based Lettings (CBL)? | Was the letting made under the Common Allocation Policy (CAP)? | Was the letting made under the Common Housing Register (CHR)? | What was the source of referral for this letting? | Do you know the household's combined total income after tax? | How often does the household receive income? | How much income does the household have in total? | Is the tenant likely to be receiving any of these housing-related benefits? | How much of the household's income is from Universal Credit, state pensions or benefits? | Does the household pay rent or other charges for the accommodation? | How often does the household pay rent and other charges? | If this is a care home, how much does the household pay every [time period]? | What is the basic rent? | What is the service charge? | What is the personal service charge? | What is the support charge? | Total charge | After the household has received any housing-related benefits, will they still need to pay for rent and charges? | What do you expect the outstanding amount to be? |
| 3 | Additional info | Organisation's CORE ID | If using new core then this will be the email address. If left empty, the letting log will be assigned to the account used to upload the log. | General needs housing includes both self-contained and shared housing without support or specific adaptations. Supported housing includes direct access hostels, group homes, residential care and nursing homes. | This is a letting to the same tenant in the same property | This is how you usually refer to this tenancy on your own systems | This is how you usually refer to this property on your own systems | Provide management code if you have one | Provide scheme code, include the 'S' at the beginning if it has one | Provide location code if you have one | The UPRN is the Unique Property Reference Number. It's created by the Ordnance Survey so it's a unique number system used across all housing providers, all sectors (i.e. not just social housing) and all across the UK. | Do not include the offer that led to this letting. This is after the last tenancy ended. If the property is being offered for let for the first time, enter 0. | If shared accommodation, enter the number of bedrooms occupied by this household. A bedsit has 1 bedroom. | This is the date the property became available to let. For a re-let, it's the day after the previous tenant's contract ends. For a new build, conversion, acquisition or lease it's the day after the provider legally took over possession or management. | Major repairs are works that could not be reasonably carried out with a tenant living at the property. For example, structural repairs. | Also known as an ‘introductory period’ | Fixed-term tenancies are for a set time (up to 20 years). Licence agreements are on a rolling basis, mainly for supported housing. Local authorities mostly provide secure tenancies, and housing associations mostly provide assured (ASTs). | Not including starter or introductory period | Make sure the tenant has seen the attached privacy notice before completing this log | This is the household member who does the most paid work. If several people do the same paid work, it's the oldest household member. | A child is anyone eligible for child benefit: under age 16 or under 20 if still in full-time education. | Mark children under 1 as 1. | A child is anyone eligible for child benefit: under age 16 or under 20 if still in full-time education. | Mark children under 1 as 1. | A child is anyone eligible for child benefit: under age 16 or under 20 if still in full-time education. | Mark children under 1 as 1. | A child is anyone eligible for child benefit: under age 16 or under 20 if still in full-time education. | Mark children under 1 as 1. | A child is anyone eligible for child benefit: under age 16 or under 20 if still in full-time education. | Mark children under 1 as 1. | A child is anyone eligible for child benefit: under age 16 or under 20 if still in full-time education. | Mark children under 1 as 1. | A child is anyone eligible for child benefit: under age 16 or under 20 if still in full-time education. | Mark children under 1 as 1. | Excluding national service. If several household members have these links, answer for regular first. If no regular, answer for reserve. If no reserve, answer for spouses or civil partners. | For example, lifting and carrying objects, or using a keyboard | For example, deafness or partial hearing | For example, depression or anxiety | Anything associated with autism spectrum disorder (ASD), including Asperger’s or attention deficit hyperactivity disorder (ADHD) | For example, blindness or partial sight | ‘Last settled home' means last long-standing home. For tenants who had temporary accommodation or slept rough, it's where they lived previously. | Social housing 'reasonable preference' is also known as 'priority need' | Include any income after tax from employment, pensions, and Universal Credit. Don't include National Insurance (NI) contributions and tax, housing benefit, child benefit, or council tax support. | If rent is charged on the property then answer Yes, even if tenants do not pay it themselves. | Amount paid before any service charges, for example hot water or cleaning. Households may get household benefits towards basic rent. | For example, cleaning. Households may get household benefits towards service charge | For example heating or hot water. This doesn’t include housing benefit or Universal Credit. | Any support service charges included in the tenancy agreement | Unnecessary for new CORE users | Approximate figure only | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 4 | Values | Numeric | Email format if using new CORE. Alphanumeric, except for commas if using old CORE. | 1 - 2 | 1 - 12 | 1 - 2 | 1 - 31 | 1 - 12 | 23 - 24 | 1 - 3 | Text | Alphanumeric, max 13 characters | Alphanumeric, max 12 characters | 1 - 999 | Alphanumeric | 1 - 999 | Numeric | Alphanumeric | Text | XX(XX) | XXX | ONS CODE: Alphanumeric, 9 characters beginning with 'E' | 1 - 3 or 5 - 8 | 5 - 6, or 8 - 20 | 0+ | 1 - 2, 4 or 6 - 10 | 1 - 2 | 1 - 7 | 1 - 31 | 1 - 12 | 20 - 24 | 1 - 31 | 1 - 12 | 14 - 24 | 1 - 3 | 1 - 2 | 2 - 7 | Text | 1 - 99 | 1 - 5 | 1 | 16 - 120 or R | F, M, X or R | 1 - 19 | 12 - 13, 17 - 21 | 0 - 10 | P, C, X or R | Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 9 | F, M, X or R | 0 - 10 | P, C, X or R | Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 9 | F, M, X or R | 0 - 10 | P, C, X or R | Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 9 | F, M, X or R | 0 - 10 | P, C, X or R | Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 9 | F, M, X or R | 0 - 10 | P, C, X or R | Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 9 | F, M, X or R | 0 - 10 | P, C, X or R | Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 9 | F, M, X or R | 0 - 10 | P, C, X or R | Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 9 | F, M, X or R | 0 - 10 | 1 - 6 | 3 - 6 | 1 - 3 | 1 or empty | 1 - 3 | 1 or empty | 1 - 2 or 5 - 10 | 2 or 5 - 10 | 1 - 2, 4, 8 - 14, 16 - 20, 28 - 31 or 34 - 49 | Text | 3 - 4, 6 - 7, 9 - 10, 13 - 14, 18 - 19, 21 or 23 - 37 | 1 or 11 | 1 - 2 | XX(XX) | XXX | ONS CODE: Alphanumeric, 9 characters beginning with 'E' | 1 - 3 | 1 or empty | 1 - 2 | 1 - 4, 7 - 10, 12 - 17 | 1 - 3 | 0 - 99999 | 1, 3, 6, 9 or 10 | 1 - 4 | 0 - 1 | 1 - 10 | xxxx.xx | 1 - 3 | xxxx.xx | ||||||||||||||||||||||||||||||||
| 5 | Can be empty? | No | Yes | No | No | Yes, if letting type is not an Affordable Rent letting (if field 5 = 1 - 4 or 9 - 12) | Yes, if letting type is not an Intermediate Rent letting (if field 5 = 1 - 8) | Yes, if letting type is not an Intermediate Rent letting (if field 5 = 1 - 8) or if 'Other intermediate rent product' is not selected for type of Intermediate Rent (if field 11 is not 3) | Yes | Yes, if letting is general needs (if field 4 = 1) or if location code is provided (if field 17 is not empty) | Yes, if letting is general needs (if field 4 = 1) | Yes, if letting is general needs (if field 4 = 1) or if management code is provided (if field 15 is not empty) | Yes, if letting is supported housing (if field 4 = 2) or if the property's postcode is not empty (if fields 23 and 24 contain full and valid entries) | Yes, if letting is supported housing (if field 4 = 2) or if property's UPRN and local authority are known (if fields 18 and 25 are not empty) | Yes | Yes, if letting is supported housing (if field 4 = 2) or if property's UPRN and local authority are known (if fields 18 and 25 are not empty) | Yes | Yes, if letting is supported housing (if field 4 = 2) or if property's UPRN and local authority are known (if fields 18 and 25 are not empty) | Yes, if letting is supported housing (if field 4 = 2) | Yes, if letting is a renewal (if field 6 = 1) or a first-time let (if field 27 = 15 - 17) | Yes, if letting is a renewal (if field 6 = 1) | Yes, if letting is supported housing (if field 4 = 2) | Yes, if letting is a renewal (if field 6 = 1) | Yes | No | Yes, if 'Other' is not selected for tenancy type (if field 41 is not 3) | Yes, if letting is not a fixed-term tenancy (if field 41 = 2, 3, 5 or 7) | Yes, if letting is general needs (if field 4 = 1) | No | No | Yes, if the other fields about this person (fields 52, 53 and 54) are also empty | Yes, if the other fields about this person (fields 51, 53 and 54) are also empty | Yes, if the other fields about this person (fields 51, 52 and 54) are also empty | Yes, if the other fields about this person (fields 51, 52 and 53) are also empty | Yes, if the other fields about this person (fields 56, 57 and 58) are also empty | Yes, if the other fields about this person (fields 55, 57 and 58) are also empty | Yes, if the other fields about this person (fields 55, 56 and 58) are also empty | Yes, if the other fields about this person (fields 55, 56 and 57) are also empty | Yes, if the other fields about this person (fields 60, 61 and 62) are also empty | Yes, if the other fields about this person (fields 59, 61 and 62) are also empty | Yes, if the other fields about this person (fields 59, 60 and 62) are also empty | Yes, if the other fields about this person (fields 59, 60 and 61) are also empty | Yes, if the other fields about this person (fields 64, 65 and 66) are also empty | Yes, if the other fields about this person (fields 63, 65 and 66) are also empty | Yes, if the other fields about this person (fields 63, 64 and 66) are also empty | Yes, if the other fields about this person (fields 63, 64 and 65) are also empty | Yes, if the other fields about this person (fields 68, 69 and 70) are also empty | Yes, if the other fields about this person (fields 67, 69 and 70) are also empty | Yes, if the other fields about this person (fields 67, 68 and 70) are also empty | Yes, if the other fields about this person (fields 67, 68 and 69) are also empty | Yes, if the other fields about this person (fields 72, 73 and 74) are also empty | Yes, if the other fields about this person (fields 71, 73 and 74) are also empty | Yes, if the other fields about this person (fields 71, 72 and 74) are also empty | Yes, if the other fields about this person (fields 71, 72 and 73) are also empty | Yes, if the other fields about this person (fields 76, 77 and 78) are also empty | Yes, if the other fields about this person (fields 75, 77 and 78) are also empty | Yes, if the other fields about this person (fields 75, 76 and 78) are also empty | Yes, if the other fields about this person (fields 75, 76 and 77) are also empty | No | Yes, if no one in the household is a current or former regular (if field 79 is not 1) | Yes, if no one in the household is a current or former regular or reserve (if field 79 = 2, 3, 5 or 6) | No | Yes, if no household members have access needs or if it is unknown (if field 87 or 88 = 1) | Yes, if a household member has an access need (if at least one of fields 83, 84, 85 and 86 = 1) | No | Yes, if no one in the household has a physical or mental health condition (if field 89 is 2 or 3). If someone in the household does have such a condition (if field 89 = 1), then at least 1 of these fields must be 1. | No | Yes, if letting is a renewal (if field 6 = 1) | No | Yes, if 'Other' is not selected for reason for leaving last settled home (if field 102 is not 20) | Yes, if letting is a renewal (if field 6 = 1) | No | Yes, if postcode of household's last settled home is not known (if 106 = 2) | Yes | No | If household was given 'reasonable preference' (if field 110 = 1), at least one of these fields must be 1. If household was not given 'reasonable preference' (if field 110 = 2 or 3), these fields will be ignored. | No | Yes, if letting is a renewal (if field 6 = 1) | No | Yes, if household's income is unknown (if field 120 = 2 or 3) | No | Yes, if all rent and accommodation charges are provided (if fields 127 - 132 are not empty) | No | Yes, if accommodation is not a care home (if field 125 = 1) and all rent and accommodation charges are provided (if fields 128 - 132 are not empty) | Yes, if the household does not pay rent (if field 125 = 1) or if the accommodation is not a care home (if field 127 is empty) | Yes | Yes, if submitting data to new CORE, if the household does not pay rent (if field 125 = 1) or if the accommodation is not a care home (if field 127 is empty) | Yes, if the household doesn't receive housing benefits, or if it is unknown (if field 123 = 3, 9 or 10) | Yes, if the household does not need to pay rent/charges after receiving housing benefits (if field133 = 2 or 3) | ||||||||||||||||||||||||||||||||||||||||||||||
| 6 | Type of letting the question applies to | Affordable Rent only | Intermediate Rent only | Supported housing only | General needs only | General needs only | Supported housing only | Supported housing only | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 7 | Duplicate check field? | Yes | Yes | Yes | Yes | Yes | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 8 | Bulk upload field number | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | 36 | 37 | 38 | 39 | 40 | 41 | 42 | 43 | 44 | 45 | 46 | 47 | 48 | 49 | 50 | 51 | 52 | 53 | 54 | 55 | 56 | 57 | 58 | 59 | 60 | 61 | 62 | 63 | 64 | 65 | 66 | 67 | 68 | 69 | 70 | 71 | 72 | 73 | 74 | 75 | 76 | 77 | 78 | 79 | 80 | 81 | 82 | 83 | 84 | 85 | 86 | 87 | 88 | 89 | 90 | 91 | 92 | 93 | 94 | 95 | 96 | 97 | 98 | 99 | 100 | 101 | 102 | 103 | 104 | 105 | 106 | 107 | 108 | 109 | 110 | 111 | 112 | 113 | 114 | 115 | 116 | 117 | 118 | 119 | 120 | 121 | 122 | 123 | 124 | 125 | 126 | 127 | 128 | 129 | 130 | 131 | 132 | 133 | 134 |
| 9 | 3 | 3 | 1 | 1 | 1 | 10 | 10 | 23 | 2 | 54 | 123 | 123 | 123 | 123 | A1 | 1AA | E07000004 | 1 | 6 | 0 | 1 | 1 | 1 | 1 | 1 | 10 | 22 | 1 | 1 | 22 | 1 | 1 | 1 | 1 | 1 | 1 | 20 | M | 3 | 4 | 1 | 1 | 1 | 2 | 0 | 1 | 24 | 4 | 40 | 1 | 2 | EC1N | 2TD | 3 | 3 | 2 | 1 | 2 | 2 |