Submit social housing lettings and sales data (CORE)
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1SectionSetting up this lettings logProperty informationTenancy informationHousehold characteristicsHousehold needsHousehold situationIncome, benefits and outgoings
2QuestionWhich organisation owns this property?Which organisation manages this letting?What is the CORE username of the account this letting log should be assigned to? What is the needs type?What scheme does this letting belong to?Which location is this letting for?Is this letting a renewal of social housing to the same tenant in the same property?What is the tenancy start date? - day DDWhat is the tenancy start date? - month MMWhat is the tenancy start date? - year YYWhat is the rent type?Which 'Other' type of Intermediate Rent is this letting?What is the tenant code?What is the property reference?Has the tenant seen or been given access to the MHCLG privacy notice?What is the reason for the property being vacant?What type was the property most recently let as?If known, provide this property’s UPRNAddress Line 1Address Line 2Town or cityCountyPart 1 of the property's postcodePart 2 of the property's postcodeWhat is the property's local authority?What type of unit is the property?Is the property built or adapted to wheelchair-user standards?How many bedrooms does the property have?What is the void date? - day DDWhat is the void date? - month MMWhat is the void date? - year YYWhat date were any major repairs completed on? - day DDWhat date were any major repairs completed on? - month MMWhat date were any major repairs completed on? - year YYIs this property older people's housing?Is this a joint tenancy?Is this a starter tenancy?What is the type of tenancy?If 'Other', what is the type of tenancy?What is the length of the fixed-term tenancy to the nearest year?What is the lead tenant’s age?What is the lead tenant's sex?Is the gender the lead tenant identifies with the same as their sex registered at birth?If 'No', enter lead tenant's gender identityWhich of these best describes the lead tenant's ethnic background?What is the lead tenant’s nationality?Which of these best describes the lead tenant’s working situation?What is person 2's age?Is person 2 the partner of the lead tenant?What is person 2's sex?Is the gender the person 2 identifies with the same as their sex registered at birth?If 'No', enter person 2's gender identityWhich of these best describes person 2's working situation?What is person 3's age?Is person 3 the partner of the lead tenant?What is person 3's sex?Is the gender the person 3 identifies with the same as their sex registered at birth?If 'No', enter person 3's gender identityWhich of these best describes person 3's working situation?What is person 4's age?Is person 4 the partner of the lead tenant?What is person 4's sex?Is the gender the person 4 identifies with the same as their sex registered at birth?If 'No', enter person 4's gender identityWhich of these best describes person 4's working situation?What is person 5's age?Is person 5 the partner of the lead tenant?What is person 5's sex?Is the gender the person 5 identifies with the same as their sex registered at birth?If 'No', enter person 5's gender identityWhich of these best describes person 5's working situation?What is person 6's age?Is person 6 the partner of the lead tenant?What is person 6's sex?Is the gender the person 6 identifies with the same as their sex registered at birth?If 'No', enter person 6's gender identityWhich of these best describes person 6's working situation?What is person 7's age?Is person 7 the partner of the lead tenant?What is person 7's sex?Is the gender the person 7 identifies with the same as their sex registered at birth?If 'No', enter person 7's gender identityWhich of these best describes person 7's working situation?What is person 8's age?Is person 8 the partner of the lead tenant?What is person 8's sex?Is the gender the person 8 identifies with the same as their sex registered at birth?If 'No', enter person 8's gender identityWhich of these best describes person 8's working situation?Does anybody in the household have links to the UK armed forces?Is this person still serving in the UK armed forces?Was this person seriously injured or ill as a result of serving in the UK armed forces?Is anybody in the household pregnant?Disabled access needs a) Fully wheelchair-accessible housingDisabled access needs b) Wheelchair access to essential roomsDisabled access needs c) Level access housingDisabled access needs f) Other disabled access needsDisabled access needs g) No disabled access needsDisabled access needs h) Don’t knowDoes anybody in the household have a physical or mental health condition (or other illness) expected to last 12 months or more?Does this person's condition affect their dexterity?Does this person's condition affect their learning or understanding or concentrating?Does this person's condition affect their hearing?Does this person's condition affect their memory?Does this person's condition affect their mental health?Does this person's condition affect their mobility?Does this person's condition affect them socially or behaviourally?Does this person's condition affect their stamina or breathing or fatigue?Does this person's condition affect their vision?Does this person's condition affect them in another way?How long has the household continuously lived in the local authority area of the new letting?How long has the household been on the local authority housing register (or waiting list) for the area of the new letting?What is the tenant’s main reason for the household leaving their last settled home?If 'Other', what was the main reason for leaving their last settled home?Where was the household immediately before this letting?Did the household experience homelessness immediately before this letting?Do you know the postcode of the household's last settled home?Part 1 of postcode of last settled homePart 2 of postcode of last settled homeWhat is the local authority of the household's last settled home?Was the household given 'reasonable preference' by the local authority?Reasonable preference reason They were homeless or about to lose their home (within 56 days)Reasonable preference reason They were living in unsanitary, overcrowded or unsatisfactory housingReasonable preference reason They needed to move due to medical and welfare reasons (including disability)Reasonable preference reason They needed to move to avoid hardship to themselves or othersReasonable preference reason Don't knowHow was this letting allocated? Choice based Lettings (CBL)How was this letting allocated? Common Allocations Policy (CAP)How was this letting allocated? Common Housing Register (CHR)How was this letting allocated? Accessible Housing RegisterWhat was the source of referral for this letting? - LA propertiesWhat was the source of referral for this letting? - PRP properties part 1What was the source of referral for this letting? - PRP properties part 2What was the source of referral for this letting? - PRP properties part 3Do you know the household's combined total income after tax?How often does the household receive income?How much income does the household have in total?Is the tenant likely to be receiving any of these housing-related benefits?How much of the household's income is from Universal Credit, state pensions or benefits?Does the household pay rent or other charges for the accommodation?How often does the household pay rent and other charges?What is the basic rent?What is the service charge?What is the personal service charge?What is the support charge?After the household has received any housing-related benefits, will they still need to pay for rent and charges?What do you expect the outstanding amount to be?
3Additional infoYou can find the org ID on the CORE service under 'Stock owners' or, if your organisation is the stock owner, under 'About your organisation'You can find the org ID on the CORE service under 'Managing agents' or, if your organisation is the managing agent, under 'About your organisation'If left empty, the letting log will be assigned to the account used to upload the log.General needs housing includes both self-contained and shared housing without support or specific adaptations. Supported housing is housing with special design facilities or features targeted at a specific client group requiring support, for example housing designed for older people, sheltered accommodation, extra care housing. It can include direct access hostels, group homes, and purpose-built self-contained housing. We do not require CORE logs for residential care or nursing homes.Scheme code. Include the 'S' at the beginning if it has one. You can find the scheme code on the CORE service under 'Schemes', either by searching for the specific scheme or downloading a csv.Location code. You can find the location code on the CORE service under 'Schemes', either by searching for the specific location or downloading a csv.If the property was previously being used as temporary accommodation, then answer 'no'.See specification for definitionsThis is how you usually refer to this tenancy on your own systems.This is how you usually refer to this property on your own systems.Make sure the lead tenant has seen or been given access to the Ministry of Housing, Communities and Local Government (MHCLG) privacy notice before completing this log. This is a legal requirement under data protection legislation.Internal transfer - Where a tenant moved from one social housing property to another property. Their landlord may be the same or may have changed. Renewal of a fixed term tenancy - to the same tenant in the same property, except if was previously used as temporary accommodation.This is the rent type of the previous tenancy in this property.The Unique Property Reference Number (UPRN) is a unique number system created by Ordnance Survey and used by housing providers and various industries across the UK. An example UPRN is 10010457355. The UPRN may not be the same as the property reference assigned by your organisation.Combined with field 22 it should be a postcode which lies within the local authority given in field 25.Combined with field 21 it should be a postcode which lies within the local authority given in field 25.This is whether someone who uses a wheelchair is able to make full use of all of the property’s rooms and facilities, including use of both inside and outside space, and entering and exiting the property.If shared accommodation, enter the number of bedrooms occupied by this household. A bedsit has 1 bedroom.Date the property was (legally/contractually) available to let, or for: - re-lets: the day after previous tenant’s contract end - new-builds: the day the landlord legally owned the property ('completion date’) - new conversions or acquisitions: the completion date, or the day after any rehabilitation work ended - new leases: the day the landlord got contractual property rights, and could let it out to tenants.Major repairs are works which could not reasonably be carried out with a tenant in occupation, and which need to be carried out in a property while it is vacant. They involve remedial works that are necessary for the property to remain habitable and include structural repairs, site works and service installations.This includes retirement living, sheltered housing and extra care housing. There is no national set limit for “older people”, please answer based on your own policies. Extra care housing is for tenants with medium to high care and support needs, often with 24 hour access to support staff provided by an agency registered with the Care Quality Commission.This is where two or more people are named on the tenancy agreement.If the tenancy has an ‘introductory period’ answer ‘yes’. You should submit a CORE log at the beginning of the starter tenancy or introductory period, with the best information you have at the time. You do not need to submit a log when a tenant later rolls onto the main tenancy.This is about the main tenancy after any starter or introductory period. See specification for definitions.Do not include the starter or introductory period. The minimum period is 2 years for social or affordable rent general needs logs. You do not need to submit CORE logs for these types of tenancies if they are shorter than 2 years.This is the household member who does the most paid work. If several people do the same amount of paid work, it's the oldest household member.This is their sex as registered at birth. The next question will ask about gender identity.If the lead tenant is a dual national of the United Kingdom and another country, enter United Kingdom. If they are a dual national of two other countries, the tenant should decide which country to enter.This is the household member who does the most paid work. If several people do the same amount of paid work, it's the oldest household member. People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".Answer 1 for children aged under 1 year oldThis is their sex as registered at birth. The next question will ask about gender identity.People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".Answer 1 for children aged under 1 year oldThis is their sex as registered at birth. The next question will ask about gender identity.People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".Answer 1 for children aged under 1 year oldThis is their sex as registered at birth. The next question will ask about gender identity.People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".Answer 1 for children aged under 1 year oldThis is their sex as registered at birth. The next question will ask about gender identity.People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".Answer 1 for children aged under 1 year oldThis is their sex as registered at birth. The next question will ask about gender identity.People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".Answer 1 for children aged under 1 year oldThis is their sex as registered at birth. The next question will ask about gender identity.People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".Answer 1 for children aged under 1 year oldThis is their sex as registered at birth. The next question will ask about gender identity.People providing informal care for family and friends who are not in formal employment (but may receive carer's allowance) should answer "Not seeking work".This excludes national service. If several household members have these links, answer for regular first. If no regular, answer for reserve. If no reserve, answer for spouses or civil partners.For example, lifting and carrying objects, or using a keyboardFor example, deafness or partial hearingFor example, depression or anxietyFor example, walking short distances or climbing stairsFor example, anything associated with autism spectrum disorder (ASD), including Asperger’s or attention deficit hyperactivity disorder (ADHD)For example, blindness or partial sightThe tenant's ‘last settled home' is their last long-standing home. For tenants who had temporary accommodation, sleeping rough or otherwise homeless, their last settled home is where they were living immediately before that period.This is where the household was the night before they moved into this new let.This is the tenant’s last long-standing home. It is where the tenant was living before any period in temporary accommodation, sleeping rough or otherwise homeless.Combined with field 119, it should be a postcode which lies within the local authority given in field 120.Combined with field 118, it should be a postcode which lies within the local authority given in field 120.This is the tenant’s last long-standing home. It is where the tenant was living before any period in temporary accommodation, sleeping rough or otherwise homeless.Households may be given ‘reasonable preference’ for social housing under one or more specific category by the local authority. This is also known as ‘priority need’.Where available vacant properties are advertised and applicants are able to bid for specific properties.Where a common system agreed between a group of housing providers is used to determine applicants' priority for housing.Where a single waiting list is used by a group of housing providers to receive and process housing applications. Providers may use different approaches to determine priority.Where the 'access category' or another descriptor of whether an available vacant property meets a range of access needs is displayed to applicants during the allocations process.Use code 3 for internal transfers from a housing register had LA involvement (if field 131 = 6) and code 5 for internal transfers from a housing register had no LA involvement (if field 132 = 7).Use codes 1-10 for lettings from a housing register that had LA involvement (if field 131 = 6) and codes 11-20 for lettings from a housing register with no LA involvement (if field 132= 7).Include any income after tax from employment, pensions, and Universal Credit. Don't include National Insurance (NI) contributions and tax, housing benefit, child benefit, or council tax support.This is about when the tenant is in their new let. If they are unsure about the situation for their new let and their financial and working situation hasn’t changed significantly, answer based on what housing-related benefits they currently receive.If rent is charged on the property then answer Yes, even if tenants do not pay it themselves.Only options relevant to your organisation will be accepted. To change these, go to the 'About your organisation' page or contact the CORE helpdesk.This is the amount paid before any charges are added for services (for example, hot water or cleaning). Households may receive housing benefit or Universal Credit towards basic rent.For example, cleaning. Households may get household benefits towards the service charge.For example heating or hot water. This doesn’t include housing benefit or Universal Credit.Any charges made to fund support services included in the tenancy agreement.Also known as the 'outstanding amount'You only need to give an approximate figure.
4ValuesAlphanumericEmail format1 - 2AlphanumericNumeric1 - 21 - 311 - 1226 - 271 - 7TextAlphanumeric, max 13 charactersAlphanumeric, max 12 characters15 - 6, or 8 - 221 - 3 or 5 - 9NumericAlphanumericTextAlphanumeric, 2 - 4 charactersAlphanumeric, 3 characters9 character ONS code, beginning with 'E' (https://www.get-information-schools.service.gov.uk/Guidance/LaNameCodes) 1 - 2, 4 or 6 - 101 - 21 - 71 - 311 - 1207 - 271 - 311 - 1207 - 272 - 4, 7 - 81 - 31 - 22 - 8Text1 - 99, see specification for more detail16 - 120 or RF, M or R1 - 3TextText3 digit ISO country code, see specification0 - 10Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 91 - 3F, M or R1 - 3Text0 - 10 Must be 9 if age <16Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 91 - 3F, M or R1 - 3Text0 - 10 Must be 9 if age <16Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 91 - 3F, M or R1 - 3Text0 - 10 Must be 9 if age <16Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 91 - 3F, M or R1 - 3Text0 - 10 Must be 9 if age <16Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 91 - 3F, M or R1 - 3Text0 - 10 Must be 9 if age <16Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 91 - 3F, M or R1 - 3Text0 - 10 Must be 9 if age <16Numeric, range 1 - 120 or text (upper case 'R') Must be >= 16 if working situation = 1 - 8 or 0 Must be <16 if working situation = 91 - 3F, M or R1 - 3Text0 - 10 Must be 9 if age <161 - 63 - 61 - 31 or empty1 - 31 or empty1 - 2 or 6 - 122 or 6 - 131 - 2, 4, 8 - 14, 16 - 20, 28 - 31, 34 or 44 - 57Text3 - 4, 6 - 7, 9 - 10, 13 - 14, 18 - 19, 21, 23 - 33, 35, 37 - 401 or 111 - 2Alphanumeric, 2 - 4 charactersAlphanumeric, 3 characters9 character ONS code, beginning with 'E' (https://www.get-information-schools.service.gov.uk/Guidance/LaNameCodes) 1 - 31 or empty1 - 21 - 45 - 91 - 81 - 201 - 31 - 30 - 999991, 3, 6, 9 or 101 - 40 - 11 - 10xxxx.xx1 - 3xxxx.xx
5Can be empty?NoYesNoYes, if letting is general needs (if field 4 = 1)Yes, if letting is general needs (if field 4 = 1)NoYes, if letting is not 'Other intermediate rent product' (if field 11 is not 6)YesNoYes, if letting is a renewal (if field 7 = 1)Yes, if letting is a renewal (if field 7 = 1) or a first-time let (if field 16 = 15 - 17)Yes, if the property's postcode is not empty (if fields 23 and 24 contain full and valid entries)Yes, if property's UPRN and local authority are known (if fields 18 and 25 are not empty)YesYes, if property's UPRN and local authority are known (if fields 18 and 25 are not empty)YesYes, if property's UPRN and local authority are known (if fields 18 and 25 are not empty)NoYes, if letting is supported housing (if field 4 = 2)Yes, if letting is a renewal (if field 7 = 1)YesYes, if letting is general needs (if field 4 = 1)NoYes, if 'Other' is not selected for tenancy type (if field 38 is not 3)Yes, if letting is not a fixed-term tenancy (if field 38 is not 4 or 6)NoYes, if 'No' is not selected for gender same as sex (if field 43 is not 2)NoYes, if all fields about person 2 are empty (fields 48 - 53)Yes, if person 2 is aged under 16 (if field 46 < 16) or if all fields about person 2 are empty (fields 48 - 53)Yes, if all fields about person 2 are empty (fields 48 - 53)Yes, if 'No' is not selected for gender same as sex (if field 51 is not 2) or if all fields about person 2 are empty (fields 48 - 53)Yes, if all fields about person 2 are empty (fields 48 - 53)Yes, if all fields about person 3 are empty (fields 54 - 59)Yes, if person 3 is aged under 16 (if field 54 < 16) or if all fields about person 2 are empty (fields 54 - 59)Yes, if all fields about person 3 are empty (fields 54 - 59)Yes, if 'No' is not selected for gender same as sex (if field 57 is not 2) or if all fields about person 3 are empty (fields 54 - 59)Yes, if all fields about person 3 are empty (fields 54 - 59)Yes, if all fields about person 4 are empty (fields 60 - 65)Yes, if person 4 is aged under 16 (if field 60 < 16) or if all fields about person 2 are empty (fields 54 - 59)Yes, if all fields about person 4 are empty (fields 60 - 65)Yes, if 'No' is not selected for gender same as sex (if field 63 is not 2) or if all fields about person 4 are empty (fields 60 - 65)Yes, if all fields about person 4 are empty (fields 60 - 65)Yes, if all fields about person 5 are empty (fields 59 - 62)Yes, if person 5 is aged under 16 (if field 66 < 16) or if all fields about person 5 are empty (fields 66 - 71)Yes, if all fields about person 5 are empty (fields 59 - 62)Yes, if 'No' is not selected for gender same as sex (if field 69 is not 2) or if all fields about person 5 are empty (fields 66 - 71)Yes, if all fields about person 5 are empty (fields 59 - 62)Yes, if all fields about person 6 are empty (fields 63 - 66)Yes, if person 6 is aged under 16 (if field 72 < 16) or if all fields about person 6 are empty (fields 72 - 77)Yes, if all fields about person 6 are empty (fields 63 - 66)Yes, if 'No' is not selected for gender same as sex (if field 75 is not 2) or if all fields about person 6 are empty (fields 72 - 77)Yes, if all fields about person 6 are empty (fields 63 - 66)Yes, if all fields about person 7 are empty (fields 67 - 70)Yes, if person 7 is aged under 16 (if field 78 < 16) or if all fields about person 7 are empty (fields 78 - 83)Yes, if all fields about person 7 are empty (fields 67 - 70)Yes, if 'No' is not selected for gender same as sex (if field 81 is not 2) or if all fields about person 7 are empty (fields 78 - 83)Yes, if all fields about person 7 are empty (fields 67 - 70)Yes, if all fields about person 8 are empty (fields 71 - 74)Yes, if person 8 is aged under 16 (if field 84 < 16) or if all fields about person 8 are empty (fields 84 - 89)Yes, if all fields about person 8 are empty (fields 71 - 74)Yes, if 'No' is not selected for gender same as sex (if field 87 is not 2) or if all fields about person 8 are empty (fields 84 - 89)Yes, if all fields about person 8 are empty (fields 71 - 74)NoYes, if no one in the household is a current or former regular (if field 90 is not 1)Yes, if no one in the household is a current or former regular or reserve (if field 90 is not 1 or 4)NoYes, if no household members have access needs or if it is unknown (if field 98 or 99 = 1)Yes, if a household member has an access need (if at least one of fields 94 to 97 = 1)NoYes, if no one in the household has a physical or mental health condition (if field 100 is 2 or 3). If someone in the household does have such a condition (if field 100 = 1), then at least 1 of these fields must be 1.NoYes, if letting is a renewal (if field 7 = 1)NoYes, if 'Other' is not selected for reason for leaving last settled home (if field 113 is not 20)NoNoYes, if postcode of household's last settled home is not known (if 117 = 2)YesNoYes, if household was not given 'reasonable preference' (if field 121 = 2 or 3) NoYes, if the stock owner (field 1) is a PRP, or if the letting is a renewal (if field 7 = 1)Yes, if the stock owner (field 1) is a local authority, or if the letting is a renewal (if field 7 = 1)Yes, if the stock owner (field 1) is a local authority, or if the letting is a renewal (if field 7 = 1), or if field 132 is 5 or 8-9Yes, if the stock owner (field 1) is a local authority, or if the letting is a renewal (if field 7 = 1), or if field 133 is 2-6 or 8NoYes, if household's income is unknown (if field 135 = 2 or 3)NoYes, if letting is supported housing (if field 4 = 2)NoYes, if the household does not pay rent (if field 140 = 1)Yes, if the household doesn't receive housing benefits, or if it is unknown (if field 139 = 3, 9 or 10)Yes, if the household does not need to pay rent or charges after receiving housing benefits (if field 146 is not 1)
6Type of letting the question applies toSupported housing onlyOther Intermediate Rent onlyGeneral needs onlySupported housing onlyLocal authority owned propertiesPRP owned propertiesSupported housing only
7Duplicate check field?YesYesYesYes, if UPRN provided instead of addressYes, if address provided instead of UPRNYes, if address provided instead of UPRNYesYesYes
8Field number123456789101112131415161718192021222324252627282930313233343536373839404142434445464748495051525354555657585960616263646566676869707172737475767778798081828384858687888990919293949596979899100101102103104105106107108109110111112113114115116117118119120121122123124125126127128129130131132133134135136137138139140141142143144145146147
9ORG1ORG1support@example.com121426111151aaaaa11aaE09000001111142531220F11GBR11631111125030121111111212111000003